IN HOUSE EVENT COORDINATOR: TEST RUN with Pedro - will log in hours and be responsible for the following:
EVENT COORDINATOR ROLE & RESPONSIBILITIES:
Meals and Catering: Clarify how meals will be handled. If needed, at additional fees: Coordinate, plan and arrange meals for the duration of the retreat, considering dietary restrictions and preferences.
Accommodation Arrangements: Coordinate lodging arrangements for participants and the facilitator, ensuring everyone has a comfortable place to stay. Ensure everyone knows where they stay. Request that all participants.
Materials and Equipment: Arrange for any necessary materials, equipment, or props needed for workshops and activities.
On-site Coordination: Oversee the smooth running of the retreat, addressing any issues or concerns as they arise.
Including an orientation at the opening of the retreat with the following information to all:
Intro to Garden of Eden, Our Mission & Vision
Gate code
Wifi password ?
First Aid Kit
Maps with Location of Bathrooms, Showers, Lodging
Trash, Recycling, Compost
Biodegradable toiletry - environmental policy
Respect Residential Areas - and do
Quiet times
No-smoking, drinking and recreational drugs policy
No pets on the property
No overnight personal guests, outside of retreat attendees) without prior approval from management
(add from contract)
Contact info of Management Team to facilitators: Who is on call for the retreat?
Feedback and Evaluation: Gather feedback from participants and the facilitator after the retreat to assess its success and identify areas for improvement. Send a Monkey Survey list to Elizabeth to Share with all participants. (let’s make it together)
FACILITATOR'S RESPONSIBILITIES:
Registration and Payments: Manage registration and payment
Activity Planning: Coordinate activities, workshops, and sessions for the retreat schedule, ensuring a balanced and engaging program.
Logistics Planning: Arrange transportation for participants to and from the venue if necessary.
Communication: Keep participants informed about the retreat schedule, logistics, and any updates or changes.
Faciliators: Elizabeth, Brian
Ceremonies on 4/16,17,18
Will reserve the entire farm, for $9,800